Administrative Assistant

POSTING #   24-00-015

POSITION TYPE FULL-TIME

The Administrative Assistant is responsible for assisting in the day-to-day operations of the executive office (Policy and Delivery Unit, Chief Operating Officer, and the President’s Office as required). The Administrative Assistant will also assist with Ministerial files and portfolios as requested.

Job Duties/Competencies:

• Prepare cheque requisitions, purchase orders, and other financial administrative documents;
• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, and memoranda;
• Schedule appointments, meetings, travel arrangements and maintain department calendar;
• Conduct research, assist with preparing financial reports and maintaining financial records;
• Prepare agenda and information kits for meetings and take, transcribe, and edit meeting minutes;
• Process and maintain a log of incoming and outgoing correspondence;
• Copy and organize documents for distribution, mailing, and filing;
• Develop and maintain electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency; and,
• Maintain and order office supplies.

Skills and Qualifications:

• Post-secondary education in Business Administration, Administrative Assistant, or related field;
• Minimum of two years’ experience as an Administrative Assistant, Executive Assistant, or similar role;
• Excellent communication skills including experience drafting correspondence and preparing reports;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
• Strong organizational, interpersonal and time management skills;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture, MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

Please send a cover letter and a resume to employerrep@abcentre.org.

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