Shawenim Abinoojii Inc.
Published
August 1, 2025
Location
Winnipeg, Manitoba
Category
Job Type
Department
Human Resources
Job Order Number
44212
Application Deadline
Open Until Filled
Salary/Wage
Dependent On Qualifications
Position Type
Permanent

Description

COMPETITION #  2025-024

POSITION TYPE   PERMANENT, FULL-TIME

OVERVIEW: Reporting to the Director of Human Resources the HR Coordinator is a key member of the HR team in supporting integral HR functions within Shawenim Abinoojii Inc. The HR Coordinator is responsible for executing various HR-related operational and administrative tasks to support the flow and function of the HR department while ensuring HR best practices support the organization's goals and contribute to a positive workplace environment and culture. The HR Coordinator is also responsible for the full-cycle recruitment of Core Staff which will involve attending recruitment fairs with periodic travel to our 8 Southeast Communities as required.

 KEY RESPONSIBILITIES:

 Recruitment and Selection:

  • Design and implement overall recruiting strategies for Core Staff.
  • Identify, source, and attract high performing employees to build a solid and engaged workforce.
  • Coordinate and attend career fairs in Winnipeg, 8 Southeast Communities, and surrounding areas in collaboration with the HR Coordinator – Support Work Program.
  • Lead the Core Program hiring teams with recruiting methods, candidate selections, interview questions, and interview processes.
  • Distribute job postings internally and externally via email, organization website, community websites, social media, universities, colleges, and other job boards.
  • Schedule interviews across departments; sit on interview panels; check references.
  • Create offer letters and assist with negotiations.
  • Lead new employee onboarding sessions.
  • Prepare new hire paperwork ensuring legislative requirements are met.
  • Enter new employees into the HRIS.
  • Initiate the new employee file.
  • Forward all necessary onboarding payroll documentation to the finance department in a timely manner.
  • Maintain a complete record of competition folders and new hires.
  • Stay up to date with current recruiting methods.

Onboarding/Off Boarding:

  • Lead a detailed and comprehensive orientation program providing new employees with a historical background of the organization, an overview of each program and department, and an overview of the communities we serve; orientation will include orientation to the organization’s HRIS, payroll process, benefits and pension, IT, policies, employee expectations, and training/professional development opportunities available.
  • Collaborate with key management, departments and/or team members to ensure a detailed and comprehensive orientation program.
  • Lead the onboarding and off boarding processes.
  • Be an expert in all required onboarding documents, including how to complete them.
  • Forward all required payroll documentation to the finance department in a timely manner.
  • Initiate and receive all employee Prior Contact Checks, informing HR Director of results.
  • Receive current background checks for all employees informing HR Director of results; includes following up with.
  • employees and managers when background checks are up for renewal, in compliance with organizational policy.
  • Develop and lead a clear step-by-step off boarding process.

Training and Development:

  • Collaborate with program supervisors to determine training needs of each program.
  • Collaborate with Fundraising & Development Specialist to create training schedules as appropriate.
  • Choose appropriate training methods (i.e. virtual, mentoring, on-the-job training, job coaching, professional development etc.); recommend new training methods.
  • Market available training opportunities to employees and providing necessary information.
  • Stay up to date on educational opportunities and new training methods.
  • Assess training and development effectiveness and determine the impact of training on employees’ skills.
  • Liaise with other organizations to cost share on education and training
  • Maintain an employee training database.
  • Host train-the-trainer sessions for internal employees when applicable.

Employee Relations:

  • Initiate a positive employee/employer relationship through the development of a comprehensive and detailed orientation program.
  • Promote a positive work environment through providing guidance or assisting in the resolution of employee questions, concerns or issues as appropriate, maintaining compliance with organizational policy.
  • Participate in organizational committees as required.

Administrative Support:

  • Assist with drafting or sending HR-related communications, documents, or reports as appropriate.
  • Other duties as assigned.

QUALIFICATIONS:

  • Completion of post-secondary education with a focus in Human Resource Management or a related discipline is required.
  • Minimum of two (2) years administrative experience with a focus in Human Resource is an asset.
  • Ability to handle sensitive information with discretion and respect confidentiality is required.
  • Knowledge of Employment Standards, Labour Laws, Workplace Health and Safety, and Human Rights is an asset. Ability to independently problem solve, prioritize and multi-task required.
  • Ability to work independently and with a team required.
  • Strong interpersonal skills and ability to work in a fast-paced environment while maintaining a high attention to detail required.
  • Excellent oral and written communication skills and attention to detail is required.
  • Strong proficiency in Microsoft Office programs (Word, Excel, Outlook).
  • Must have a valid Manitoba driver's license and provide a satisfactory driver's abstract annually or as requested by the organization.
  • Must be willing and able to travel to our 8 Southeast First Nation Communities via plane, boat or vehicle; travel as operationally required.
  • Must have a current clear Child Abuse Registry Check, Adult Abuse Registry Check, Criminal Record Check (including Vulnerable Sector Search), and Prior Contact Check as conditions of employment; to be provided every two (2) years or as requested by the organization.

Please send a cover letter and a resume to employerrep@abcentre.org.

This job advertisement has been provided by an external employer/partner. Neeginan Education, Training and Employment Services, Inc. (NETES) is not responsible for the content's accuracy, authenticity, or reliability.

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