Description
POSITION TYPE PERMANENT, FULL-TIME
Position Summary
The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Responsibilities include minute-taking, scheduling boardroom meetings, and invoicing (accounts payable/receivable). The Administrative Assistant is also accountable for assistance in accounting with record keeping for the parking lot. Other duties, relevant to the position, shall be assigned as required.
Core Competencies
- Communication Skills
- Organization & Time Management
- Technical Proficiency
- Attention to Detail
- Problem Solving and Initiative
- Confidentiality and Discretion
- Customer Service Oriented
- Adaptability and Flexibility
- Teamwork and Collaboration
- Professionalism and Reliability
Job Duties
- Provide administrative support to all departmental members and tenants and/or those attending meetings in Main Boardroom
- Perform basic bookkeeping functions, keep records of incoming and outgoing payments, copying and filing, requesting and tracking invoices
- Assist accounting department by completing and reviewing invoices, monthly payments and mail out payments
- Review and prepare all documents, reports and other correspondence materials for the management team
- Courteously receive and screen all in-bound calls, emails, and visitors
- Review, evaluate and distribute all incoming and outgoing mail
- Coordinate and maintain all boardroom bookings
- Take and transcribe dictation notes and meeting minutes
- Maintain a high level of confidentiality in all interactions
- Research and assist with all Requests for Proposals (RFP)
- Maintain and monitor office supply inventory levels and place orders as required
- Maintain a professional image and demeanor with all employees, management, executives and visitors
- Other duties relevant to the position assigned as required
Requirements
- Secondary School Diploma required
- Administrative Assistant diploma is required
- 2-3 years' experience as an Administrative Assistant, or relevant role, considered an asset
- Ability to accurately type (45) words per minute (WPM)
- Proficient use of Microsoft Office Software including Word, Excel, PowerPoint, and Outlook
Work Conditions
- Indoor office environment
- Manual dexterity required to use desktop computer and peripherals
- Interacts with public at large
- Sitting for long periods
- Repetitive work
Please send a cover letter and a resume to employerrep@abcentre.org.
This job advertisement has been provided by an external employer/partner. Neeginan Education, Training and Employment Services, Inc. (NETES) is not responsible for the content's accuracy, authenticity, or reliability.