HR Coordinator

COMPETITION #  2025-024

POSITION TYPE   PERMANENT, FULL-TIME

OVERVIEW: Reporting to the Director of Human Resources the HR Coordinator is a key member of the HR team in supporting integral HR functions within Shawenim Abinoojii Inc. The HR Coordinator is responsible for executing various HR-related operational and administrative tasks to support the flow and function of the HR department while ensuring HR best practices support the organization's goals and contribute to a positive workplace environment and culture. The HR Coordinator is also responsible for the full-cycle recruitment of Core Staff which will involve attending recruitment fairs with periodic travel to our 8 Southeast Communities as required.

 KEY RESPONSIBILITIES:

 Recruitment and Selection:

• Design and implement overall recruiting strategies for Core Staff.
• Identify, source, and attract high performing employees to build a solid and engaged workforce.
• Coordinate and attend career fairs in Winnipeg, 8 Southeast Communities, and surrounding areas in collaboration with the HR Coordinator – Support Work Program.
• Lead the Core Program hiring teams with recruiting methods, candidate selections, interview questions, and interview processes.
• Distribute job postings internally and externally via email, organization website, community websites, social media, universities, colleges, and other job boards.
• Schedule interviews across departments; sit on interview panels; check references.
• Create offer letters and assist with negotiations.
• Lead new employee onboarding sessions.
• Prepare new hire paperwork ensuring legislative requirements are met.
• Enter new employees into the HRIS.
• Initiate the new employee file.
• Forward all necessary onboarding payroll documentation to the finance department in a timely manner.
• Maintain a complete record of competition folders and new hires.
• Stay up to date with current recruiting methods.

Onboarding/Off Boarding:

• Lead a detailed and comprehensive orientation program providing new employees with a historical background of the organization, an overview of each program and department, and an overview of the communities we serve; orientation will include orientation to the organization’s HRIS, payroll process, benefits and pension, IT, policies, employee expectations, and training/professional development opportunities available.
• Collaborate with key management, departments and/or team members to ensure a detailed and comprehensive orientation program.
• Lead the onboarding and off boarding processes.
• Be an expert in all required onboarding documents, including how to complete them.
• Forward all required payroll documentation to the finance department in a timely manner.
• Initiate and receive all employee Prior Contact Checks, informing HR Director of results.
• Receive current background checks for all employees informing HR Director of results; includes following up with.
• employees and managers when background checks are up for renewal, in compliance with organizational policy.
• Develop and lead a clear step-by-step off boarding process.

Training and Development:

• Collaborate with program supervisors to determine training needs of each program.
• Collaborate with Fundraising & Development Specialist to create training schedules as appropriate.
• Choose appropriate training methods (i.e. virtual, mentoring, on-the-job training, job coaching, professional development etc.); recommend new training methods.
• Market available training opportunities to employees and providing necessary information.
• Stay up to date on educational opportunities and new training methods.
• Assess training and development effectiveness and determine the impact of training on employees’ skills.
• Liaise with other organizations to cost share on education and training
• Maintain an employee training database.
• Host train-the-trainer sessions for internal employees when applicable.

Employee Relations:

• Initiate a positive employee/employer relationship through the development of a comprehensive and detailed orientation program.
• Promote a positive work environment through providing guidance or assisting in the resolution of employee questions, concerns or issues as appropriate, maintaining compliance with organizational policy.
• Participate in organizational committees as required.

Administrative Support:

• Assist with drafting or sending HR-related communications, documents, or reports as appropriate.
• Other duties as assigned.

QUALIFICATIONS:

• Completion of post-secondary education with a focus in Human Resource Management or a related discipline is required.
• Minimum of two (2) years administrative experience with a focus in Human Resource is an asset.
• Ability to handle sensitive information with discretion and respect confidentiality is required.
• Knowledge of Employment Standards, Labour Laws, Workplace Health and Safety, and Human Rights is an asset. Ability to independently problem solve, prioritize and multi-task required.
• Ability to work independently and with a team required.
• Strong interpersonal skills and ability to work in a fast-paced environment while maintaining a high attention to detail required.
• Excellent oral and written communication skills and attention to detail is required.
• Strong proficiency in Microsoft Office programs (Word, Excel, Outlook).
• Must have a valid Manitoba driver's license and provide a satisfactory driver's abstract annually or as requested by the organization.
• Must be willing and able to travel to our 8 Southeast First Nation Communities via plane, boat or vehicle; travel as operationally required.
• Must have a current clear Child Abuse Registry Check, Adult Abuse Registry Check, Criminal Record Check (including Vulnerable Sector Search), and Prior Contact Check as conditions of employment; to be provided every two (2) years or as requested by the organization.

Please send a cover letter and a resume to employerrep@abcentre.org.

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