Administrative Assistant, Organizational Development

Summary of Accountabilities

• Is responsible for the day-to-day operation of the office administration by answering and directing all clients, service providers, interviews, etc.
• Ensure sign in and Escorting of suppliers, interviewees, customers, and other visitors as per Protected B requirements;
• Coordinate the logistical aspects of departmental programs, such as meetings, workshops, special projects, and events;
• Assist with Corporate/seasonal events, such as annual golf tournament and seasonal decorating, etc. as required;
• Assist with sponsorship fulfillment for external corporate events;
• Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence;
• Responsible for ordering all office supplies, verifying the orders, and preparing documents for payments;
• Organize, maintain, and coordinate office records and files in their proper locations; (Online filing)
• Ensure that all office supplies, kitchen and boardroom coffee supplies are monitored and maintained;
• Ensure that all maintenance issues/requests procedures are logged in the Maintenance Log at Reception as required by ISO standards;
• Responsible for Document control – Adding all new documents to General shared drive and archiving old documents ensuring only most current is in use;
• Responsible for administration of the company Eco-Pass Program;
• Complete minutes for meetings as required;
• Co-ordinate the production, distribution of promotional materials to support marketing and sales programs;
• Liaise with internal departments and external vendors as needed for Corporate events;
• Assists with the development and preparation of presentations, slideshows, PPT, etc. as needed;
• Maintenance and updating of social media platforms;

Qualifications and Experience

• Post Secondary Diploma in Business Administration, or relevant discipline, required.
• Secondary School Diploma required.
• 3-5 years' experience in an Administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

Please send a cover letter and a resume to employerrep@abcentre.org.

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